FitWithPari

    Short Profile Generator Sub-Workflow – FitWithPari

    A fast, lightweight AI-generated fitness snapshot built for real coaching sessions.

    Problem Statement

    During coaching calls and weekly check-ins, the FitWithPari team needed a quick way to understand a student’s key limitations, priorities, risks, and training focus without reading the full long profile. The long assessment is highly detailed — great for deep analysis, but too slow for fast decision-making during: Live sessions, Program adjustments, Weekly progress reviews, Quick student queries, Class-by-class exercise selection. Coaches were switching between multiple documents, scrolling large profiles, and mentally filtering only the “important parts.” This slowed them down, caused inconsistency, and made real-time coaching decisions harder than they needed to be. FitWithPari needed a lightweight, session-friendly profile that surfaced only the essentials.

    The Solution

    Automation Overview

    We built a connected sub-workflow that takes all the processed onboarding + assessment data from the main long-profile system and generates a compact, easy-to-read Short Fitness Profile. This profile is designed specifically for live coaching use cases — fast, contextual, accurate, and instantly accessible. It’s directly connected to the Long Profile workflow and updates automatically whenever a new assessment is submitted.

    Instant Triggering from the Main Assessment Workflow

    The sub-workflow activates immediately after the long-profile generation finishes. No extra steps, no manual triggers — everything stays perfectly connected.

    Structured Extraction of Only Key Insights

    Instead of rewriting the entire profile, the system extracts the most important points: Must-know limitations, Key movement restrictions, Injury or medical warnings, Strength, mobility, and endurance highlights, High-priority improvement areas, Training cues the coach must remember, Immediate actionable recommendations. This keeps the short profile focused and practical.

    RAG-Driven Summary Generation

    Just like the long profile, the short profile also uses a RAG-powered AI agent — but with a different intent. This version is optimized for clarity, speed, and coaching relevance. It produces a profile that coaches can skim in 10–20 seconds and start a session confidently. The output includes: A quick baseline snapshot, Movement insights, Top 3–5 risks or red flags, Key coaching cues, Short-term priority plan.

    Lightweight Format for Live Use

    The profile is written in a clean, compact structure: No fluff, No long paragraphs, No deep analysis, Only actionable insights. It mirrors exactly how coaches think during a session.

    Automated Database Syncing (Supabase)

    Once generated, the final short profile is stored inside the Short Profiles table in Supabase. This gives instant access to: Coaches, Dashboard systems, FitWithPari’s internal tools, Real-time session interfaces. No manual documents, no missing files.

    Continuous Updates with Every Assessment

    Whenever a user completes a new assessment: Old short profile is updated, New insights replace old ones, Coach notes merge intelligently, The system always reflects the latest information. This makes it a living, dynamic coaching tool.

    Integrations & Connected Systems

    n8n – Sub-workflow orchestration; RAG AI Agent – Generates concise fitness summaries; Supabase – Lightweight short-profile storage; Long Profile Workflow – Parent workflow providing structured data.

    Smart Logic & Reliability

    • Pulls only validated fields from the long-profile dataset
    • Removes redundant or conflicting information
    • Ensures consistent formatting every time
    • Prevents overwriting important coach-defined notes
    • Produces predictable, session-friendly summaries
    • Everything is built for speed and reliability

    Before

    Coaches relied on the long profile or raw form answers during live sessions, slowing them down and creating inconsistent session quality.

    After

    Every coach opens a clean, short, actionable student summary — making sessions faster, more personalized, and more accurate.

    Tools Used

    n8n
    Supabase
    RAG AI Model
    Custom summarization logic
    Fast-access data parsing layer

    Our Process

    1

    Discover

    Understood what coaches needed during live sessions.

    2

    Design

    Created a compact structure focused on actionable insights.

    3

    Build

    Implemented the short-profile generator as a connected sub-workflow.

    4

    Integrate

    Synced profiles to Supabase for instant access.

    5

    Deploy

    Tuned RAG prompts for clarity, consistency, and speed.

    Business Impact

    Coaches can review a student’s profile in seconds

    Cleaner, faster session preparation

    Consistent quality across all coaching staff

    No dependency on long-form documents

    Real-time updates as soon as assessments change

    A more polished and scalable coaching experience

    "This sub-workflow gives FitWithPari a fast-access, coaching-optimized short profile generated automatically after each assessment. It turns complex user data into simple, actionable insights — helping coaches make better decisions instantly."

    Want a system like this for your business?

    Let’s build it.